The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
- The right to inspect and review the student's education records within 45 days of the day the Cazenovia College receives a request for access. Students should submit requests that identify the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student's education records that the student believes are inaccurate or misleading. Students may ask Cazenovia College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If Cazenovia College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent, or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
- The Act applies only to "educational records" and does not include records maintained by Alumni Association or published directory information. Such "directory information" includes name, hometown, state, previous educational agencies or institutions attended, enrollment data, major, degree, and year of graduation, awards and degrees received, participation in officially recognized activities and photographs. Students who want this information withheld must annually notify the Records Office in writing within the first week of classes.
- The right to file a complaint with the US Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and office that administrates FERPA is:
Family Compliance Policy Office
US Department of Education
400 Maryland Ave, SW
Washington DC, 20202-8520
- Students desiring further information or wishing to waive their right to privacy by naming authorized persons should contact the Enrollment Services Center. In order to authorize persons students must complete the form found below.