A completed Continuing Student Registration Agreement must be submitted by all upper-class students prior to room lottery when the student selects a space according to the process announced by the Office of Residence Life.
Residence Hall Room Reservations
Residence hall room reservations are accepted on a first-come, first-serve basis. To be assured of a place, you should submit upon acceptance, the required reservation deposit, and the Registration/Housing Agreement properly signed by the student and one parent or financially responsible person. If space is no longer available, you may be placed on a waiting list or have your fee refunded.
Each year, during the spring semester, the College hosts a room-assignment lottery process for upper-class returning students. The process is based on seniority as determined by the Registrar’s Office. All students who make proper arrangements financially and academically (for the following fall semester) by a College designated date are eligible to receive a randomly assigned lottery number and participate in Housing Lottery. The College will, in an attempt to provide a positive living community, always strive to accommodate students who request housing.
Unauthorized room changes are prohibited. That is, a student may not move from his/her assigned space to another in the hall without the authorization of the Office of Residence Life. There is also a five-week room freeze implemented for first-year students in which students cannot change rooms at any time. Students in violation of this provision may be subject to a fine of $150.00 and/or cancellation of their room assignment.
The College, through the Director of Housing Operations, reserves the right to temporarily or permanently reassign students at any time during the term of occupancy. At any point during the academic year, residents of rooms that are not occupied at capacity may be required to relocate to a space in another room or residence hall, and/or accept that another student may be assigned to the vacancy that exists in their room.
Residents are responsible for providing and repairing their own room telephone in the residence halls. The telephone must be a single-line, touch tone phone. For technical reasons, residents may not use personal answering machines and must use the College-sponsored voice-mail system. In addition, a SIP adapter must be obtained from Information and Communications Technologies (ICT) in order to have access to telephone service. This hardware is provided at no charge, however if it is not returned upon your leaving campus at the completion of the year you will be assessed a replacement fee. A technician is available to check possible problems with the line itself, not individual telephones. Cazenovia College cannot be held responsible for phones that are incompatible with the College telephone system. Collect calls may not be accepted. Any student making or attempting to make fraudulent telephone calls will pay the cost of those calls plus a fine, costs of collection and be subject to disciplinary action. Fraudulent use includes unauthorized calls placed from or charged to any telephone. Fraudulent calls placed from or charged to College telephones are subject to criminal prosecution and/or disciplinary action by the College.
Appliances and Electrical Equipment
Appliances and electrical equipment can overload the electrical capacity of residence halls and can cause serious electrical fires, wire damage, and blackouts. The following guidelines should be followed to insure safe use of electrical outlets.
- All electrical items must be Underwriters Laboratory Approved and in good operating condition.
- Power strips are allowed, provided they contain built-in circuit breakers. Power strips may not be plugged into other power strips.
- Extension cords are not permitted.
- Small appliances with exposed heating elements (i.e. some types of coffee pots, hot pots, hot plates, George Foreman grills, etc.) are not permitted in the residence halls. Cooking in rooms and hallways is not permitted by state regulations. Students are encouraged to use common residence cooking areas for the preparation of food.
- Only one appliance per outlet may be used.
- Due to electrical draw, refrigerators are limited in size to cube style, 1 or 1.7 cubic foot dimension units. Refrigerators must be plugged directly into a wall socket. Refrigerators must be placed in an area where they are properly ventilated (not in closets).
- Halogen lamps are not permitted.
- Candles, incense and open flames are not permitted in the residence halls.
- Decorative, string lights are not permitted in student rooms under any circumstances.
Students with residence hall contracts must report as notified to complete the check-in process. Unless otherwise approved by the Office of Residence Life, no student may move into the residence halls before the designated date. Students with prior approval from the Office of Residence Life may move in earlier and may be charged an additional room fee.
Student residence halls are closed and card swipes are deactivated during official College vacations including Thanksgiving Break, Winter Intersession and Spring Break. These periods are not included in the contract. A resident occupying his/her room during a break period without authorization is subject to a fine and immediate removal from the residence halls. Under special circumstances, in order to minimize the number of facilities in use for the purpose of conserving energy and reducing operating expenses, the College reserves the right to temporarily reassign students required to be on campus during vacation periods. If a student requires housing during periods when the halls are closed they must sign up to live in the areas denoted for Break housing and obtain prior approval from the Office of Residence Life.
When the residence halls close for official College vacations, all students must vacate their rooms no later than 24 hours after completion of their last academic commitment or as designated by the Office of Residence Life. The College does not provide storage for student belongings.
Students will not be allowed in the residence halls while they are closed for vacations. The Office of Residence Life staff is not available during these vacation periods. Residence halls reopen in January on the day prior to the start of classes and/or as stated on the academic calendar.
Resident students completing degree requirements or leaving the campus at the conclusion of the first semester must vacate their space no later than 24 hours following the conclusion of their last academic commitment for the semester. Likewise, students not completing degree requirements in the Spring must vacate their space no later than 24 hours after their last academic commitment. Residence halls close for graduating students at 4 p.m. on Commencement Day. All students must make their travel arrangements accordingly.
Needed residence hall repairs should be reported to Campus Services by sending a “footprint” e-mail to email@example.com. During weekday business hours emergency repairs should be reported to the housekeeping or maintenance staff immediately. After hours emergency repairs on weekdays and weekends should be reported to the professional staff member on duty and/or Campus Safety.
Room Condition, Inventory and Room Condition Reports (RCR)
The resident(s) of the space assigned shall be responsible for any loss, damage, repair or replacement of the furnishings and the conditions of the space during the term of occupancy. Upon arrival and departure, the resident(s) will inspect the space and complete a Room Condition Report (RCR) of the furnishings and condition of the space and submit that information to their Resident Advisor. An RCR must be completed each time a student moves into or out of a residence hall room. Failure to do so will result in a fine for an unapproved room change.
Condition of Room Upon Departure
All trash should be taken to the designated trash room. Rooms should be cleaned and vacuumed by the resident(s). Failure to do so and/or failure to leave the room in acceptable condition will result in a fine equally divided between each resident and/or forfeiture of their room choice within the College for the subsequent year. Moreover, if the public areas in the hall (i.e. lounges, hallways, etc.) are left in disrepair, a charge for returning the public area to its original condition will be equally divided among all the residents in that hall area. All personal belongings must be removed from the space assigned upon departure. The College will not assume responsibility for belongings left in the space assigned, hallway or any other College property.