Return to Campus Plan Spring 2021
Congratulations again to the entire campus community for successfully completing the fall semester on campus with in-person instruction! Thank you for being Caz Strong and following protocols to keep your fellow Wildcats healthy and safe.
Spring Semester Start Date Delayed to February 1, 2021
In consideration of the increased spread of COVID19 nationally and the predictions of a possible surge of the virus resulting from holiday gatherings, the College is delaying the campus opening and start of the spring semester for undergraduate classes to Monday, February 1, 2021.This applies to all undergraduate students studying at the Cazenovia College campus and extended sites, including in-person and online courses.
Revised Academic Calendar – Key Dates
January 26: Out-of-state students arrive
January 28 – 31: Returning and new students Arrive
February 1: First day of classes
May 13: Last day of classes
May 19: Last day of finals
May 22-23: Commencement Weekend (subject to health and safety guidance at the time)
Flu Shot Documentation - the flu shot is mandatory for all students and employees planning to return to campus for the spring semester. If you have not already submitted documentation of having received a flu shot, it must be submitted no later than December 31, 2020 to avoid delays in processing the documentation. Students without documentation on file will not be allowed to return to campus. If you have a religious exemption, please complete this waiver form and send it to AllHealthOffice@cazenovia.edu. If you have a medical exemption, please be sure that your provider has written a statement as such, which can also be submitted to AllHealthOffice@cazenovia.edu.
COVID-19 Testing – Based on current guidelines, the College is requiring that students be tested within 7 days of their return to campus, and documentation of the negative result will be required before entry will be permitted in to residences and/or classrooms.
Students coming from out-of-state currently will require a negative COVID test 3 days prior to arrival in New York state, a quarantine for three days upon arrival in New York State, and a negative COVID test again on the fourth day. Once receiving the results of the second test, the student may exit quarantine after providing the Health Office with notification that the results are negative. To accommodate these requirements, the College is making plans to assist with the quarantine and the second test. Please contact AllHealthOffice@cazenovia.edu to discuss the options available.
PLEASE NOTE: There may be additional restrictions and directives in place by late-January regarding testing depending on where students are located and traveling from. Because these directives could also include orders regarding in-state hot spot locations, all students are encouraged to review travel restrictions for NYS at https://coronavirus.health.ny.gov, and should email the Health Center on campus at AllHealthOffice@cazenovia.edu for clarification and guidance regarding quarantines and follow up testing requirements.
Emergency Contact Information – Students who have not already entered their Emergency Contact Information must do so before returning to campus. To access the form, log into Self Service, click on your name in the upper right corner and select "Emergency Information."
New Students - Students who are new to the campus beginning spring semester will need to provide additional health documentation to the Health and Counseling Center. Students will need to provide their immunization records, documentation of a physical over the past year, completed Meningitis Fact Sheet and Response Form, a copy of your insurance card, and the online Emergency Information Card. The full explanation with appropriate links to forms and instructions can be found in the New Student Checklist on myCaz.
Move in Process and Scheduling
Similar to our return to campus this past fall and in support of a healthy and safe return to campus this spring, a number of check-in procedures will be in place.
On January 8, 2021 all residential students will receive an invite via their College email allowing them to sign up for an appointment time for their return and move-in to the residences. The College will again schedule student move-in to campus residences over several days. In this instance, this will occur between January 28 to January 31, 2021, and all residential students will be required to return only within their appointment time.
Student athletes will return to campus at the same time as all other students following the instructions provided in the January 8 email to sign up for an appointment time.
In the interest of everyone’s health and safety, students should anticipate the move-in process will not permit students to have a guest accompany them into their residence. A process for requesting consideration for exceptions will be provided in the January 8 email communication.
Also on January 8, 2021, students who are commuting to campus for classes in the spring semester will receive an email communication. This will provide instructions regarding check-in times and locations. Students commuting will be required to complete their check-in process prior to their attending any campus classes.
Continuance of Health Protocols - All health and safety protocols will remain in place for the spring semester. These will include distancing, the use of masks, air filtration, and frequent cleaning and disinfecting. Additional safety measures may be added per federal and state recommendations at the time of opening.
Let’s continue to adhere to our Caz Strong Pledge Wildcats!
Programming Available During Winter Break – Student Affairs is providing a variety of online programming (many with prizes!) to help students connect during the winter break. The programming includes open student drop-in Zoom events, Instagram contests, live streaming music, book clubs, and online games. Students are encouraged to check their College email regularly for more information.
Questions? – please email firstname.lastname@example.org for questions regarding preparation and planning to return to campus.
Prior to the start of the spring semester, employees who are able to work remotely should continue to do so.
All employees are required to submit documentation to Human Resources of their completed flu vaccination or a doctor’s note providing for their exemption.
A negative COVID test will be required for all employees prior to campus opening on February 1, 2021. Specific testing requirements and details of any testing options identified by the College will be shared with employees by campus email the week of January 11, 2021. Employees may also contact their healthcare provider for information regarding testing.
Upon the start of the spring semester, a staggered schedule to limit workforce density will be followed by department for employees working on campus.
- Cazenovia College will follow CDC, NY State, and Madison County public health guidelines at all times. The College will collaborate closely with the Madison County Health Department in making decisions in relation to metrics from monitoring procedures.
- Offices and common areas are configured to accommodate social distancing requirements based on plans provided by department heads for all areas of the College
- Protective materials are installed in spaces that serve as reception areas as identified by departments and offices.
- Due to growing concerns of COVID-19 and to protect our campus community, the following modifications have been made to the College’s expectations regarding mask use. Unless indicated by a campus official, all individuals on school property must wear face coverings at all times including:
- Inside campus buildings and facilities*
- Outside on campus properties
*Students in residence may remove masks when showering and sleeping.
- An acceptable face covering is one that is made of cloth or other filtering material, fully covers the nose and mouth, fits snugly against the sides of the face so there are no gaps, and is secured around the ears or head to prevent slipping. Face masks will be provided by the College to all students and all employees.
- Hand sanitizer stations are located on every floor of every building; portable hand pumps will be located in each classroom.
- All bathrooms and classrooms will be disinfected daily and as needed using CDC approved disinfectant; wipes be provided in every bathroom and classroom for interim cleaning by users of the facility.
- The College will follow established policies for providing reasonable accommodations to students and employees with disabilities. The College will also consider additional adjustments or support for students and employees with health concerns that may not rise to the level of a disability as defined by law. HR will work with employees on a case-by-case basis.
- Wellness and mental health support is available for students through Health and Counseling Center on campus; a list of local resources is available for employees from HR.
- All personal travel for students and employees is discouraged. Anyone who does travel will be directed to adhere to any return-to-campus protocols in place at the time of travel.
- Co-curricular or extracurricular travel for the fall is prohibited, with the exception of athletic teams. Necessary academic travel must be approved by the Dean of Faculty.
- Faculty and staff travel away from the Central New York region is strongly discouraged, except where a critical academic or business need requires it, noting the following guidelines:
- College-sponsored travel to any country specifically designated with a CDC Level-3 advisory remains prohibited until further notice.
- All faculty and staff international travel, during the fall semester, requires the approval of the VP of Academic Affairs. The faculty or staff member must demonstrate a critical academic or business purpose supporting why the travel cannot be delayed and/or the reason the purpose for the travel cannot be accomplished via other means. Registration of all international travel by faculty and staff is required per existing travel safety policy.
- Faculty and staff traveling domestically by common carrier on nonessential College business is discouraged. Extreme caution is urged for all personal domestic travel by common carrier.
Visitors to Campus
- Based on guidance at this time and until further notice, the College will not be hosting public events during Spring 2021 and campus facilities (e.g. fitness center, pool, library, dining hall, theatre, galleries) will not be open for non-College community use.
- Admissions – visitors will complete health screening online through Liaison or upon arrival at the Admissions office. Visits limited to student and two family members.
- All non-routine visitors – must sign in at Campus Safety, take temperature and complete health screening; number to call will be posted if safety officer is away from office. Visitors will be issued a badge to confirm they have completed the health screening.
- Dining Services-deliveries to sign in and complete health screening with Dining Service personnel.