Spring 2020 Coronavirus FAQs and Resources

Updated July 16, 2020

Coronavirus-related information
This page is the official source of information on COVID-19 for the Cazenovia College community. Information as it relates to the operation of the College is being updated on a regular basis. Any questions that you may have that are not addressed here, please email to covid19questions@cazenovia.edu.

 


Planning for Fall 2020

A message from President Ron Chesbrough:

Please know that we are actively planning to reopen for on-campus instruction in the fall, taking into account whatever guidelines and limitations may exist at that time. Our focus is to provide a safe living and learning environment for students, faculty, and staff by implementing whatever social distancing and other safety measures will be called for. As the summer progresses, I will provide periodic updates on our planning efforts, particularly as New York State and local guidelines continue to emerge for our reopening. We will like nothing more than to invite our students—new and returning—to campus to begin or resume their full college experience.

Questions about our Fall 2020 planning can be sent to covid19questions@cazenovia.edu.

Fall 2020 Return To Campus Information (Updated 6/12/2020)

Federal CARES Act Reporting

 

Frequently Asked Questions

 

 

What is the process for coming to campus to move out of my room?
Thank you to the more than 500 students and families who have successfully scheduled and retrieved their belongings from campus residences! It was great to see people back on campus and to be working together to make the process go so well.

For the few of you who have not yet been able to schedule, please contact Elaine Koch at eckoch@cazenovia.edu or (315) 655-7310 as soon as possible so that we can help you to make appropriate arrangements.

Please refer to the guidelines at this link for instructions for returning.

What should I do with my rental books?
Students should have received an email from Follett extending the deadline for returning rental books, along with instructions on how to return them by mail. Students who have books in their College residence should take the books with them when they move out of their rooms and then mail them to Follett per their instructions.

If you are interested in the book buy back option, please refer to the following instructions from Follett.

The Cazenovia College Bookstore is not open due to COVID-19 directives and therefore the In-Store option for selling your books back is not available.

What about items being sent to my campus mail?
Campus mail is currently being forwarded to students' home addresses. Knowing now that the College will remain on a remote instruction for the duration of the spring semester, it is recommended that students document a change of address. To formally notify the US Postal Service of your address change, go to https://www.usa.gov/post-office, and complete a change of address online.

Will students receive a refund for their room and board charges?
The College finished the process of determining a prorated refund for the Spring 2020 semester. Refunds took into account each student's room assignment, meal plan, any outstanding balances (from all semesters of attendance), and need-based institutional grant that was awarded to students to help offset room and board costs.

Refund checks were mailed to eligible students on May 8.

CARES Act: Higher Education Emergency Relief Fund - Grant Assistance:

Some students will also receive a check that comes from the federal need-based Higher Education Emergency Relief Fund. These funds have been allocated in consideration of each student's Pell Grant eligibility and Expected Family Contribution as determined by their FAFSA for the current academic year. Checks were mailed on Wednesday, April 29th, to eligible students.

For questions, please email finaid@cazenovia.edu.

Thank you to our students and their parents/guardians during these unprecedented times. We appreciate your patience and understanding while we performed these meticulous calculations.

Will students receive a refund for tuition?
Although the mode of instruction has changed, courses are continuing and students will still receive full academic credit for their spring classes. The costs for instruction remain the same and tuition will not be refunded.

Will students receive money back for parking fees?
Returning students will receive a prorated credit based on the amount paid for parking for the Spring semester. The credit will be applied to each student's general account. Seniors and other students not returning in the Fall will also receive a prorated credit based on the amount paid for parking for the Spring semester. Any credit balances remaining on senior and non-returning student accounts at the end of the semester will be refunded.

How do I submit a request for assistance from the College's Student Emergency Assistance Fund?
Members of the Cazenovia College community have donated money to create the Student Emergency Assistance Fund. This fund was created to assist students with basic emergency needs related to housing, basic comforts, and food insecurity, as well as basic academic needs like internet, cell phone payments, and supplies. The fund resides at the College and is separate from the Federal CARES Act: Higher Education Emergency Relief Fund.

Students who are in need should contact Karey Pine at ktpine@cazenovia.edu. Students' eligibility to receive assistance is determined based on the circumstances of each student request. Disbursements from the fund do not need to be paid back to the College.

Will students who receive financial aid lose their federal eligibility?
For the Spring 2020 semester, as long as students continue their course work remotely and maintain at least half-time status, they will still be eligible for federal aid. After the completion of the spring term, students will be reviewed for future federal aid eligibility via a longstanding policy know as Satisfactory Academic Progress (SAP). Details of this policy are documented in the College Catalog.

Will students receive full academic credit for their remote coursework?
Yes. Students will receive full academic credit for successfully completed spring classes.

Will the grading policy be revised for the spring 2020 semester?
Yes. Due to the interruption and changes caused by the COVID-19 virus, Cazenovia College has expanded the undergraduate grading policy for spring 2020 semester. Please find the detailed information here.

What is happening with Commencement? (Updated)
(Updated 7/16/20) Based on the response to the survey sent to the Class of 2020, there was not enough interest in holding a drive in event in August. The College does however remain committed to celebrating the Class's achievements as graduates of Cazenovia College. We will make plans for a ceremony to be held this coming spring, subject to the guidance from health officials at that time. More information will be provided as we get closer to spring. In the meantime, the College is sending diplomas to the graduates. Please watch for them to arrive in the mail toward the end of July.

The Campus Community looks forward to welcoming the recent graduates back at a time when we can appropriately and joyously celebrate the Class of 2020!

Will there be anything on the original May 9 Commencement date to recognize seniors?
Yes, please go to our Commencement page starting May 9 at 10:00 a.m. to watch a video tribute to the extraordinary Class of 2020!

Does postponing Commencement mean our degree will be delayed?
No. Students' official transcripts will indicate their degrees once they have completed all of their academic requirements.

How will seniors receive their cap and gowns?
Herff Jones, the company providing the cap and gowns, is sending them directly to student's home address. The cap and gowns are being delivered on or about June 11.

Students who earned cords through their club and/or organization environment should have received them when they returned to campus move out. If you have earned other cords through your academic program, we are still determining how those are being delivered and will update this information as soon as it is available.

What is the status of the library?
The Cazenovia College library is open via remote access. To help provide resources for everyone working off-campus, we have arranged a two-month trial of ProQuest's Ebook Central. This database provides access to over 130,000 full-text books.

To access the ProQuest ebook trial from off-campus, you first need to set up an account. Please click on this link, and then click on "sign in" and then "create account." This link uses the library's off-campus interface. If you are unfamiliar with this process, and the workarounds for the false security warnings which come up, please click here, and look through the document for instructions.

Once you have created your account, you can log in through this link without having to use the off-campus interface.

What about my health and wellness?
The College is creating new ways each day to continue to serve students' personal and professional wellness needs. The Health and Counseling Center has established a number of options for taking student appointments and providing support, guidance and counseling services. Information regarding contacts and appointments can be found here.

Bill Houser, our fitness and wellness director is conducting a remote boot camp Mondays, Wednesdays and Fridays from 3 - 3:30 pm, and sharing additional on-line resources to help keep everyone moving while our activities are limited. You'll find more information here.

Will events and activities still take place this semester?
While on campus and in-person College-sponsored activities and events needed to be canceled in accordance with government and health agency advisories, the College is determining ways we can remain connected and active in a remote environment. For example, Professor Jen Pepper is creating a Virtual Gallery Space for the 2020 Juried Student Exhibition. More information is available here. Our College Activities Board will also release information on a virtual Wildcat Spirit Week. We are exploring options for student leader recognition and celebration. If you have ideas regarding the ways we can facilitate on-going connections and activities, please share using the covid19questions@cazenovia.edu email address, or by emailing Vicky Sokolowski directly at vasokolowski@cazenovia.edu.

Where can I find help for using Microsoft Teams?
Students can access quick start information by going to www.cazenovia.edu/MicrosoftTeamsHelp. If you need support, you will need to put in a ticket in with ICT via MyCaz.

The Critical Importance of Social Distancing
The College takes very seriously the importance of social distancing as a strategy for community mitigation. A thorough and clear explanation of why this next series of decisions in communities across the state and the country are so critical to the country's recovery from this virus can be found here, along with the following demonstration of why and what is asked of us.

How can I sign up to receive future email updates from the College?
Parents, guardians and friends, please use this form to receive future emails from the College. Sign Up Form »

Who should I email if I have a question?
If you have questions, please send to covid19questions@cazenovia.edu. Leaders in our Student Affairs, Academic Affairs and Human Resources areas are monitoring and responding to emails sent to this address.

What is the best source of information moving forward?
The best source of information is our website at www.cazenovia.edu/coronavirus.

 

Information for Faculty and Staff

 

March 30, 2020

What is the status of Cazenovia College?
The Cazenovia College faculty are conducting classes via remote instruction through the end of the spring semester. College operations continue with employees who are able to do so working remotely until further notice.

Are the campus facilities open?
No. In accordance with the latest guidance from health officials and the Governor's office, our campus is closed. Entry doors to all campus buildings are locked with a sign posted indicating the building is closed and only authorized personnel can enter. Employees who have questions regarding their need to be on campus or access to a building should contact their supervisor.

Are employees required to work from home?
Employees who are able to do so will work remotely until further notice. Essential personnel, including those designated in Campus Services, Campus Safety and the Equine Education Center, should report to work in a limited capacity as scheduled with your supervisor. If you are unclear as to your role being deemed essential, please speak with your supervisor.

Will I continue to be paid even if I am not able to work from home?
All full-time and regular part-time employees will continue to receive their normal pay until further notice.

How will I receive my paycheck?
If you are enrolled in direct deposit, you will continue to receive your pay in that manner; your direct deposit advice (pay stub) will be mailed to your home address. If you receive your pay via check, it will be mailed to your home address.

What additional relief may be available to me under the Families First Coronavirus Response Act (FFCRA)?
The Families First Coronavirus Response Act requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. These provisions will apply from April 1, 2020 through December 31, 2020. Download this document for more information.

When will employees return to campus?
Determining a timeline for allowing the return to campus will continue to be based on the guidance issued by health and government agencies.

Can we hold in-person meetings with colleagues?
No. All meetings should move to a virtual format so our community continues to heed the advice of health officials and practice social distancing.

What is the status of planned College events?
While on campus and in-person College-sponsored activities and events have been canceled in accordance with government and health agency advisories, planning is underway to hold some events virtually.

Will the College hold Commencement?
Unfortunately based on the guidance from health officials, we had no choice but to postpone our on-campus Commencement event scheduled for May 9. We realize this is very disappointing and heartbreaking to our seniors and the rest of the campus community. We are already communicating with Student Government and senior class representatives regarding an alternate celebration. Planning will take into consideration thoughtful decisions on a timeline and opportunities for on-campus and remote connections to the celebration.

What about College-sponsored business travel?
All College-sponsored travel is suspended until further notice.

What about upcoming personal travel?
We suggest that all faculty, staff, and students reconsider personal travel plans. We recommend that you review the CDC website (https://www.cdc.gov/coronavirus/2019-ncov/travelers/index.html) for health notices and risks of travel during this pandemic.

What telemedicine options are available?
For employees enrolled in a College-sponsored health insurance plan, you may visit a board-certified doctor by video conference (smartphone, tablet or computer) or phone right from home, or while traveling, for non-emergency medical conditions, including respiratory infections. Telemedicine benefits are available 24/7/365. Participants may set up a telemedicine visit by visiting the Excellus website at www.excellusbcbs.com and registering for Telemedicine. More details available from Human Resources.

Where can I get information and where should I direct questions?
You should look for the most current information on the College's website. And questions may be directed to covid19questions@cazenovia.edu. Campus leaders for students, faculty, and staff are monitoring and responding to questions received from this email.

The Critical Importance of Social Distancing
The College takes very seriously the importance of social distancing as a strategy for community mitigation. A thorough and clear explanation of why this next series of decisions in communities across the state and the country are so critical to the country's recovery from this virus can be found here, along with the following demonstration of why and what is asked of us.

Who should I email if I have a question?
If you have questions, please send to covid19questions@cazenovia.edu. Leaders in our Student Affairs, Academic Affairs and Human Resources areas are monitoring and responding to emails sent to this address.

What is the best source of information moving forward?
The best source of information is our website at www.cazenovia.edu/coronavirus.

 

Resources

Official Informational Links

Additional Resources

Archived Messages